Columbus Chapter Bylaws
Effective Date: June 24, 2017
To serve and support the United States, the Naval Service, the Naval Academy, and the members:
By communicating the message of the Naval Academy to the area alumni;
By seeking out, informing, encouraging and assisting outstanding, qualified young men and women to pursue careers as officers in the Navy and Marine Corps through the Naval Academy;
Article I – Name and Location
- The name of the organization, as recognized by the United States Naval Academy Alumni Association hereafter called the Alumni Association, shall be the United States Naval Academy Alumni Association – Columbus Chapter, hereafter called the Chapter.
- The location of this organization shall be in Franklin County, Ohio.
Article II – Membership
- Regular Member – Any person who has been sworn in as a Midshipman at the Naval Academy and whose service has not been terminated under other than honorable conditions is eligible for membership in this Chapter. He or she becomes a Regular Member of the Chapter, entitled to one vote and to hold office, upon payment of the annual dues as set by the Board of Directors.
- Associate Member – Persons who have demonstrated active support of the Naval Service, the Naval Academy, or the Alumni Association may be invited to join the Chapter as Associate Members with non-voting privileges. Annual dues will be assessed except for widows or widowers of deceased alumni.
- Any member may be suspended or expelled for membership in the Chapter for due cause by a vote of the Board of Directors, or may resign upon submission of his/her resignation in writing to the Secretary.
Article III – Officers
- The officers of the Chapter shall consist of a President, Vice-President (President Elect), Secretary, and Treasurer. They shall be nominated and elected as herein provided. The President shall be elected only when there is no Vice-President to succeed or is otherwise unwilling.
- The term of office shall normally begin on June 1 and end on May 31 the following year.
Article IV – Board of Directors
- The Board of Directors, hereafter called the Board, shall consist of the Chapter Officers and three other Regular Members.
- Three of the Board shall constitute a quorum.
Article V – Duties
- The President shall preside at all meetings of the Chapter and of the Board and shall exercise the power and the duties usual to that office.
- The Vice-President shall perform the duties of the President during his absence.
- The Secretary shall keep a record of the names and addresses of all the member and also record minutes of the meetings of the Chapter and the Board.
- The Treasurer shall receive and disburse all funds of the Chapter and keep them safe. He or she shall prepare and present for audit a statement of all receipts, expenditures and fund balances as of May 31 or when requested by the Board.
- Each officer may have other duties as assigned and authorized by the Board.
- The Board Shall have general charge and control of the activities and properties of the Chapter not otherwise provided for.
- Other Regular and Associate Members may be appointed as chairpersons and members of committees and directors of programs and projects as determined by the President with the approval of the Board.
Article VI – Nominations/Elections
- Candidates for the Offices and Board shall be nominated and elected by all Regular Members of the Chapter. The nominations should normally be made in April followed by an election in May to take office in June.
- Voting may be by any reasonable means. When more than one person is nominated for one office, the person receiving the greatest number of vote shall be elected. In case two or more persons receive the same number of votes, the tie shall be decided by lot.
Article VII – Dues, Expenditures, and Gifts
- The membership year shall begin at the September meeting, and annual dues are payable at the beginning of each membership year. The dues of an eligible person joining at any other time during the year shall be at the same as the current membership year. The annual dues shall be set by the officers.
- The Chapter is authorized to accept gifts for purposes within the aims of the Chapter.
- A majority of the officers may authorize expenditures up to $350.00 for any one project from the funds of the Chapter for the aims and administration of the Chapter. Authority for other expenditures must be voted on by the Board.
- The officers, or the Chapter, shall not under any circumstances, obligate the Chapter to make any expenditure or expenditures in excess of the funds available in the Chapter’s treasury.
Article VIII – Amendments
Any Regular Member may propose an amendment to the Mission, or to these Bylaws, at any regular meeting. If approved by a majority vote of the Regular Members present and voting, the proposed amendment shall be submitted by the Secretary in writing to all members at least ten days prior to the next regular meeting. If the amendment is then approved by a two-thirds vote of the members present and voting at that meeting, it shall become effective provided the amendment is in accord with the Mission and Bylaws of the national U.S. Naval Academy Alumni Association.
Article IX – Dissolution
In the event of dissolution of this Chapter, funds in the treasury, after all obligations are paid, shall be paid to the U.S. Naval Academy Alumni Association as a donation to the Foundation.
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